ANATOMY OF LETTER OF RECOMMENDATION

LENGTH

A letter that is too short indicates that your referee does not know you well or does not endorse you. Unfortunately, the opposite does not necessarily mean that your referee knows you too well. In fact, a letter that is too long may be uninspiring to read and contain a lot of unnecessary details and duplication.

The aim is to keep the letter to the point and as concise as possible so try not to make it exceed a page with four to five paragraphs.

FORMAT

  • The letter should be single spaced. The top, left, right and bottom margins should be about 1″. Make sure the text is aligned to the left.

FONT

  • The font size should be between 10 and 12 but preferably 12.
  • The font type can either be Times new roman, Calibri or Arial.

 

PARTS OF A REFERENCE LETTER

Header: containing the contact information of the employer/admissions committee and the referee

Salutation: in form of Dear…

Introduction: this is where you explain your relationship with the applicant including the duration of the relationship.

  • State why you are writing the letter making sure to add the name of the school or opportunity the person is applying for

Body: The referee can also try to provide explanation for any change in grades that may be explained by a tragic event.

Conclusion: summarize the points earlier made in the body of the letter.

State why you think he would be a good fit for the organization/school

Signature.